azse.procurement.allianz.comEnglish

en Deutsch en Deutsch Find an agent near you Search now Welcome to the Allianz SE Procure-to-Pay Supplier Portal Overview Enterprise Account Suppliers Standard Account Suppliers Service supplier General Purchasing Terms and Conditions Overview Welcome to the Allianz SE Procure-to-Pay Supplier Portal. Ariba Procure-to-Pay provides us with a single, digital process for ordering, invoicing and paying for the goods and services we buy across Allianz Technology SE. Our aim is to achieve completely paper-free ordering and payment processing to increase efficiency for both our suppliers and Allianz. What does this mean for you? Allianz will issue electronic purchase orders (PO’s) which you will receive via email and can access within the Ariba portal PO’s will confirm the details of the order and terms & conditions which will govern the order You will then electronically confirm the order has been accepted Once your invoice is recorded within Ariba, your invoice will be reconciled and enable payment to be made in line with the agreed terms Registration There are two types of access: Standard Account (previously Light Account): offers standard access to the portal which is free to access. Details of the account features and how to register are provided on the Standard Account Supplier” tab. Enterprise Account (previously Fully Enabled): offers comprehensive access to the portal, primarily for catalogue suppliers. Guidance on how to set up your account is provided on the Enterprise Account Supplier” tab. At a minimum, you will need to register for a Standard Account, which is free of charge. All suppliers can make their own decision as to the type of connection that suits them best. The following parameters should be taken into account in this regard: Number of transactions/amount of order value with Allianz Supplier’s own outlay involved in creating the invoice in the Ariba Network Work organization in the supplier’s own company Individual company or company with various subsidiaries Are other customers already served using the Ariba Network? Fees Please refer to the table at the bottom of the page for more guidance on which type of account is best for you. The type of connection can be changed at any time. Please contact Allianz at Email : azs-supplier-desk@allianz.com Phone: +49 89-3800-12837 (from 08:00 to 17:00) If you have an electronic catalogue for your goods that has not been included in the procurement system; If you exchange more than 300 documents (purchase orders, invoices and goods receipt) a year with Allianz and are interested in machine-to-machine integration. For more information on the fees and differences in the accounts, please go to the Ariba Subscription and Pricing web page Ariba Subscriptions and Pricing or contact our Supplier Helpdesk azs-supplier-desk@allianz.com Please note that you will need to set up a separate registration for Allianz’s e-tendering portal, Source to Contract (S2C), or in Ariba if you work across multiple Allianz Organisational Entities (OE’s). Help Desk for Suppliers If you have any questions or problems regarding your order, invoice, or how to use the Ariba Network Portal, you have the option of contacting us directly at our Supplier Helpdesk Email : azs-supplier-desk@allianz.com Phone: +49 89-3800-12837 (from 08:00 to 17:00) What type of Ariba account is best for you? Swipe to view more Enterprise Account Suppliers Standard Account Suppliers Dispatch of order/BPO Suppliers can select the type of dispatch themselves in their Ariba Network Account: a) By e-mail (most suppliers) b) e-mail with data record (for semi-automated further processing) c) Data record directly in the supplier’s order system (only for a small number of suppliers with a large number of transactions) By mail and in the Ariba Network Account Invoice transmission Suppliers can select the type of transmission themselves in their Ariba Network Account: a) By PO flip (most suppliers) b) Uploading of invoice data in Excel format (small number of suppliers) c) Data record directly from the supplier’s invoice system to the Ariba Network, resulting in transmission to the Allianz system (only for a small number of suppliers with a large number of transactions) Using "PO flip", i.e. the conversion of the order/BPO into an invoice Enterprise Account Suppliers We have put together instructions for using the Ariba Network below: Before you receive your first order, please set up your account in the Ariba Network – among other things, you need to set up your bank account details. Setting up your Ariba Network Account Enterprise Account service providers for Allianz SE: Please refer to the description for creating the order confirmation and the invoice on the Service Provider page Order and order confirmation instructions Instructions on creating invoices and credit notes If you want to keep sending us paper invoices, then please refer to the information in the following instructions: Information on the paper-based invoice procedure Standard Account Suppliers For Standard Accounts all orders are sent via email. The order email can be used to create the invoice. Additionally, you have access to the Ariba Network Portal and can do the following: Permanently deposit data about your company in your profile. This data is automatically included when the invoice is created so that you do not have to enter it again for each invoice. View your last 200 documents. Create and submit an invoice. The order email can be sent again at any time so you do not need to search for the original order email. View the payment status of your invoices. Create multiple users so that different editors can manage the orders and create invoices. Registration In order to become a "Standard Account" supplier, you must first register with Ariba. When you click on "Process Order" you will be asked to create a free account. Once registration is complete you will simply need to log-in the next time you submit an invoice via the order email. The registration procedure can be found in the following guidance documents: Procedure for Registration as a Standard Account Supplier in Ariba How to use the Ariba Network Portal Guidance on how to use the Ariba Network Portal is explained in the following documents: Instructions use of Ariba Network Portal Creating an Invoice Guidance on how to confirm an order and create an invoice are explained in the following documents: Allianz valid unit of measurement (UOM) INSTRUCTIONS FOR CREATING INVOICES Standard ACCOUNT SUPPLIERS If you still want to send us invoices as e-mail or in paper form then please note the instructions in the following instructions: Information on Email OR Paper-based Invoice Procedure If you want to keep sending us paper invoices, then please refer to the information in the following instructions: Information on the paper-based invoice procedure Service supplier Procurement of IT and non-IT Professional Services as well as service providers for Allianz SE takes place via the procurement process in the Ariba procurement system (internal name: OneSource). This results in the following procedures for you: The contract / order (contract, Purchase Order) Your order confirmation Your service entry Your invoicing The procedure differs for Light Account (Now : Standard Account) and Full-enabled suppliers (Now : Enterprise Account). If you do not know whether you are Standard Account or Enterprise Account Supplier, you can assume that you may be still light-enabled. More detailed information can be obtained from Allianz’s internal account management - or by contacting us at : azs-supplier-desk@allianz.com Standard Account Suppliers please note the following: Order You receive the order via email directly sent by our Ariba procurement platform OneSource. This order will have the Contract document incl. service description as an attachment - the latter possibly as a separate annex document. The order form and the contract represents...